Human Resource Consultant Assistant, University of Washington Medical Center, Seattle WA

UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty.

UW Medicine provides outstanding care to patients from around the globe, educates the next generation of physicians and scientists, and supports one of the world’s largest and most comprehensive medical research programs. UW Medicine’s four hospitals – Harborview Medical Center, Northwest Hospital & Medical Center, University of Washington Medical Center and Valley Medical Center – admit more than 63,000 patients each year. UW Medicine provides outpatient care for more than 1.3 million patients each year at its 12 UW Neighborhood Clinics and its many other primary and specialty care clinics.

The Human Resources department’s mission is to support UW faculty and staff in successfully meeting the goals of UW Medicine by providing high quality and responsive human resources support. The department’s vision is to create a premier Human Resources organization whose staff members are dedicated to the goal of working together to provide the highest possible quality of services in carrying out its mission.

Our UW Medicine Human Resources team has an outstanding full time opportunity for a Human Resource Consultant Assistant 2.

The Human Resource Consultant Assistant 2 (HRCA 2) is primarily responsible for the review and the data entry of employee life cycle transactions, which include, but are not limited to, new hires, terminations, FTE changes, salary changes, promotions, transfers, etc. Critical thinking will need to be applied when verifying appropriateness of action with the execution of entry into the University’s HR/Payroll system – Workday.

RESPONSIBILITIES:

The Human Resource Consultant Assistant 2 (HRCA 2) is primarily responsible for the review and the data entry of employee life cycle transactions, which include, but are not limited to, new hires, terminations, FTE changes, salary changes, promotions, transfers, etc. Critical thinking will need to be applied when verifying appropriateness of action with the execution of entry into the University’s HR/Payroll system – Workday.

You will become a subject matter expert on Workday transactions, process flows, and have a clear understanding of downstream system and business impacts to determine if transaction entries are appropriate.

The HRCA 2 will proactively communicate, and partner with HR Analysts on Workday transactions that require additional follow through, review, and/or correction.

Employing your excellent customer service skills, you will act as a frontline HR representative for inquiries from Medical Center employees, managers and department representatives; perform needs assessments, research solutions, communicate and create a clear path of resolution for customer.

In addition, this role will:
• Follow up with Medical Centers’ Payroll Department, Recruiters/Employment Specialists, Human Resources Consultants or hiring managers regarding employee actions that are not in compliance with policy or other established practice.
• Perform audits to verify accuracy of transactions and ensure compliance with HR/Medical Center policies, union contracts or compensation plan. System audits may be performed on another service partners’ work products, utilizing knowledge of Payroll /Human Resource policies, labor agreements, rules and regulations.
• Respond to general inquiries about employee actions and new hire paperwork processes.
• Support or participate in the hire processes for new employees.
o Perform criminal history inquiries on potential employees
o Prepare and send a new hire letter to all new employees.
o Verify that all new hire paperwork is complete and follow up as required for problems or missing information.
o Participate in the new employee orientation process as well as general support
• Troubleshoot, resolve database problems, and recommend changes to current methods, systems and processes to increase accuracy and productivity.
• Cross train other support staff and provide backup to the Recruitment team and other support staff as needed.
• Participate on internal and external committees and workgroups. Participate in ongoing coordination with Medical Centers’ Payroll Department, UW Human Resources and other UW departments to ensure smooth handoffs of work and system implementation/improvements.
• Review and distribute reports or information from the HR or payroll databases. Generate, create and maintain Excel, Word and Access reports and statistics as needed.
• Maintain and update data tracking systems other than payroll and HR system, i.e. spreadsheets, access databases, etc.
• Verify length of service for award/recognition purposes.
• In consultation with the Human Resources Consultant, fulfill employee requests to review their personal HR file.
• Assist with projects from Senior Human Resources Consultants and Employment Specialists.
• Perform related duties as required.

MINIMUM REQUIREMENTS:

Four years of office experience including two years of experience in a human resource or related setting OR Equivalent education/experience.

ADDITIONAL REQUIREMENTS:

• Knowledge of general office procedure and protocol.
• Knowledge of policy and procedures related to human resources and payroll procedures.
• Demonstrates effective verbal and written communication skills with staff, and internal and external customers from all levels in the organization.
• Demonstrates relationship development and management skills with department representatives, teammates and other service partner organizations.
• Demonstrates appropriate sense of urgency and ownership for role responsibilities and duties.
• Proficient computer and Microsoft Windows, electronic calendar, email, Excel and Word processing skills.

Application Process:
The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process.  These assessments may include Work Authorization, Cover Letter and/or others.  Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your “My Jobs” page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.

The University of Washington is a leader in environmental stewardship & sustainability, and committed to becoming climate neutral.

The University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, or genetic information.

To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or dso@uw.edu.

COVID-19 VACCINATION REQUIREMENT

Governor Inslee’s Proclamation 21-14.2 requires employees of higher education and healthcare institutions to be fully vaccinated against COVID-19 unless a medical or religious exemption is approved. Being fully vaccinated means that an individual is at least two weeks past their final dose of an authorized COVID-19 vaccine regimen. As a condition of employment, newly hired employees will be required to provide proof of their COVID-19 vaccination. View the Final candidate guide to COVID-19 vaccination requirement webpage for information about the medical or religious exemption process for final candidates.