Title: Administrative Assistant NU07
Salary: $15.15 Hourly
Job Type: Regular Full-Time
Closing: Continuous
Location: Louisville, Kentucky
Description:
Essential Functions:
- Researches and compiles data, prepares statistical reports and maintains database records
- Reviews and processes applications, forms, invoices, timesheets, and payroll and personnel documents
- Assesses work flow, and organizes activities and operations
- Examples of Duties
Under General Supervision
- Prepares lists, records information on forms, completes and processes standard forms, documents, and reports and corrects mistakes
- Assists in budget preparation and monitors and controls expenditures
- Answers phone calls, provides information, takes messages, and routes calls
- Enters, codes, stores, edits and retrieves database records and files
- Organizes clerical operations for program activities, develops standard forms and form letters, performs research, and completes administrative projects
- Assesses workflow, methods and procedures and recommends improvements to increase efficiency and solve problems
- Prepares minutes, and represents supervisor at meetings
- Compiles data; calculates numbers and totals; and prepares statistical reports on department projects, operations or activities
- Processes vendor invoices for payment
- Completes and processes personnel and payroll records and other confidential labor-management relations matters
- Composes letters and memos and types or word processes letters, memorandums, reports or other documents
- Files documents, and maintains departmental manuals, records and files
- Conducts orientation and procedure training
- Performs related work
Minimum Requirements:
- Completion of a one-year business college program
- Office Administration
WORK EXPERIENCE: Two years of office administration, clerical or secretarial experience.
EQUIVALENCY: An equivalent combination of education and experience may be substituted.
PHYSICAL REQUIREMENTS AND WORKING CONDITIONS: Meets regular and punctual attendance standards and any special needs of the position as determined by management, including mandatory overtime and performing related work.
Supplemental Information
Additional Duties:
- Process Payments
- Purchase and stock supplies
- Oversee record filing, retention and destruction
- Process and review plan applications and supporting documentation, notify applicant of deficiencies
You can review further information and begin the application process at the following link: https://www.governmentjobs.com/careers/louisvilleky/jobs/3442649/administrative-assistant-nu-06.