The Marina Administrative Manager is the liaison between the property, accounting, and operations. This role is critical to maintaining accurate financial records at the properties. This role provides oversight of the accounting process, ensures that financial records are created and maintained in accordance with company policies and procedures and monitors compliance of all Corporate Policies and Procedures by conducting periodic mini-audits. They will need to work collaboratively with the GM at the property and the Regional Controller. They are responsible for organizing all Revenue and Accounts Payable data, which ends up in our accounting system. They will provide the highest level of customer service in a friendly, helpful manner while accurately responding to the customers’ needs, and projects a professional company image through all types of interaction.
Duties and Responsibilities:
- Sets and provides the highest level of customer/guest services and expedites any and all requests from GM and guests
- Daily input of customer transactions including payments, charges and new contracts
- Preparation of yearly renewal boat storage contracts
- Maintains contract files with current insurance and registration/certification information
- Monthly preparation of billing statements and/or invoices
- Posting of finance charges & electric charges
- Email/mail AR past due payment reminders
- Processing Monthly Credit Card/ACH Payments
- Liaison between property and vendor accounts, and maintenance of those accounts
- Assisting the GM in planning events
- Assists with getting new hires set for their first day
- Act as back up for POS store clerk
- Assists the GM in marketing with the monthly newsletters
- The weekly processing of A/P
- Timecard approvals
- Other duties as assigned by management
Education and Experience:
- Prefer Assoc or Bachelors in Accounting or Business
- Above average general accounting/bookkeeping skills and basic understanding of financial statements
- Accounting software experience a plus
- Must have intermediate to expert knowledge of Microsoft Office products
- Must have excellent knowledge of Microsoft Excel
- Must have experience in Accounts Receivable collections and putting together customer statements
- Minimum of 1 year of data entry
- Minimum of 1 year Administrative Assistant experience
- Prefer 1 year bookkeeping experience
- Must have minimum of 1 year customer service experience
- Must be professional and able to maintain confidentiality
- Ability to manage multiple projects simultaneously
- Excellent attention to detail
- Must be able to provide the highest level of guest services
- Excellent communication skills
- Positive attitude
- Ability to work under pressure and in a fast-paced environment
- Must be able to work flexible hours based on the needs of the property
You can apply at the following link: https://workforcenow.adp.com/mascsr/default/mdf/recruitment/recruitment.html?cid=08f6f0d8-fe33-401f-a518-03fc32c3ad35&ccId=19000101_000001&jobId=454913&lang=en_US&source=EN